Privacy Policy

MyVenueSpace Inc Privacy Policy

Version 2025_1.1

Effective Date: September 1st 2025

Welcome to MyVenueSpace. The Privacy Policy ("Privacy Policy") outlines our use of data we may access through your access to or use of our platform as a Host of an event space, Guest booking an event space from a Host, site visitor, and/or general user. By accessing or using the platform, you acknowledge this Privacy Policy. If you do not agree to this Privacy Policy, do not access or use our platform.

Index

1.0 - Interpretation and Definitions
2.0 - Contact Us
3.0 - Collecting and Using Your Personal Data
4.0 - Detailed Information on the Processing of Your Personal Data
5.0 - Links to Other Websites
6.0 - GDPR Privacy
7.0 - CCPA, CalOPPA, and California Privacy Rights
8.0 - Children's and Minor Users Privacy Rights
9.0 - Peer-to-Peer Interactions
10.0 - Automated Systems and AI Assistance
11.0 - Sensitive Personal Data
12.0 - Data Breach Notification
13.0 - International Data Transfers
14.0 - Changes to this Privacy Policy
15.0 - Emerging U.S. State Privacy Laws

1.0 - Interpretation and Definitions

1.1 - Interpretation
Words with capital letters have specific meanings listed below. These definitions apply whether used in singular or plural form.

For this Privacy Policy:
● Account: Your personal login used to access or use the Service.
● Affiliate: Any organization that controls, is controlled by, or shares control with another party (where control means owning 50%+ of voting shares or similar interest).
● Application: The MyVenueSpace software downloaded to your device.
● Company / We / Us / Our: Refers to MyVenueSpace, Inc., a Delaware corporation (MyVenueSpace), 14205 SE 36th Street Suite 100, PMB 726 Bellevue, WA 98006, EIN 33-4019501.
● Consumer / You / User / Data Subject: The individual or entity accessing or using the Service, Application, or Website.
● Data Controller: Under GDPR, the entity (MyVenueSpace ) that decides why and how personal data is processed.
● Do Not Track (DNT): A browser setting) to help users control tracking across websites.
● Personal Data:
● Under GDPR: Any info that identifies or could identify you (including name, ID, IP address, location ).
● Under CCPA: Any info that relates to or could be linked to you, directly or indirectly.
● Service: The MyVenueSpace Application and/or Website.
● Service Provider: Third parties who help us operate the Service (e.g., hosting, payments, analytics). Under GDPR, they are Data Processors.
● Usage Data: Automatically collected info related to your access or use of the Service, such as time spent on a page or system errors.
● Website: The MyVenueSpace site located at www.MyVenueSpace.com.

2.0 – Contact Us

If you have questions about this Privacy Policy, please reach out:
● Email: legal@myvenuespace.net
● Website: www.myvenuespace.com/contactus.html

3.0 – Collecting and Using Your Personal Data

3.1 – Types of Data Collected
3.1.1 – Personal Data
When using our Service, we may ask you to provide personal information that can be used to contact or identify you. This may include:
● Name and email address
● Phone number
● Mailing address (including state and ZIP code)
● Bank or payment details (including credit card number and expiration)
● Usage Data (see below)
We may collect additional data types as our services evolve, with appropriate notice and consent where required.
3.1.2 – Usage Data
We automatically collect Usage Data when you use the Service. This may include:
● IP address, browser type/version, pages visited, time/date, and time spent
● Device info such as mobile type, OS, browser, device ID, and diagnostics
● Data your browser or app sends when accessing the Service
3.1.3 – Data from Social Media Logins
If you register or log in through a third-party service (like Google, Facebook, and Apple ), we may receive data such as your name, email address, contact list, and public profile info. You control what is shared through your social media account. If you authorize access, we may store and use this data under this Privacy Policy.
3.1.4 – Cookies and Tracking Technologies
We may use technologies to collect and track information and improve our Service, including:
● Cookies: Small files stored on your device. You can block them in your browser, but some features may stop working.
● Web Beacons: Tiny files in emails or web pages that help us track engagement (like email opens or page views).
Types of cookies we may use:
Cookie Type Description
Essential Cookies Required for core functionality (e.g., login, fraud prevention).
Acceptance Cookies Track whether you’ve accepted our cookie policy.
Functionality Cookies Remember settings like language or login details for a better experience.
Analytics/Performance Cookies Help us understand how the site is used and improve its features.
Some cookies are set by us, while others come from third-party services we use for analytics, ads, or performance testing.

3.2 – How We Use Your Personal Data
We may use your Personal Data for the following purposes:
● To provide, operate, and maintain the Service
● To manage your Account and allow access to features
● To fulfill contracts or process purchases
● To contact you via email, SMS, calls, or app notifications
● To send updates, offers, or news (unless you opt out)
● To respond to support requests
● To show you personalized ads and content
● To evaluate potential business changes (e.g., mergers or asset transfers)
● To analyze usage and improve our services, features, and marketing
● For related business purposes and as relevant as technology evolves
We may share your data:
● With Service Providers for hosting, payments, analytics, or communications
● As part of business transfers (e.g., mergers, acquisitions)
● With Affiliates under the same privacy terms
● With business partners, vendors, and service providers for platform operation, enhancement, promotions, or offers
● With other users, if you share personal info in public areas or through social logins
● With your consent, for any other purpose
Where reasonable and appropriate, we will use anonymous and aggregated data for business intelligence, market research, and service improvement.

3.3 – Data Retention
We keep your Personal Data only as long as necessary to:
● Fulfill the purposes in this Privacy Policy
● Meet legal and contractual obligations
● Resolve disputes and enforce agreements
Usage Data is kept for a shorter period unless needed to improve security or comply with legal obligations. We delete Personal Data when:
● It is no longer needed
● Our agreement with you ends
● You submit a valid deletion request (unless we’re legally required to keep it)

3.4 – Transfer of Your Personal Data
Your information may be processed and stored in locations outside your state, province, or country, where data protection laws may differ. By using our Service and providing your information, you consent to these transfers.
We take appropriate steps to protect your data during any international transfer, ensuring it is handled securely and in line with this Privacy Policy and data transfer regulations. No transfer will occur unless we have adequate protections in place.
Our platform is hosted using Amazon Web Services (AWS). While data is primarily stored in the United States, we may store data in the EU or other global regions. If data is transferred internationally, we use legal safeguards to ensure compliant data transfers.\

3.5 – Deleting Your Personal Data
You have the right to delete or request deletion of your personal data.
You may:
● Access and manage your data via your account settings, or
● Contact us directly to request deletion or correction.
Note: In some cases, we may retain certain data if required by law or for legitimate business reasons (e.g., fraud prevention, legal compliance).

3.6 – Disclosure of Your Personal Data
3.6.1 – Business Transactions
If we’re involved in a merger, acquisition, or sale, your Personal Data may be transferred as part of the transaction. We’ll notify you if that happens and a new privacy policy applies.
3.6.2 – Law Enforcement
We may disclose your data if legally required, such as in response to court orders or government requests.
3.6.3 – Other Legal Reasons
We may also disclose your information when necessary to:
● Comply with legal obligations
● Protect our rights, property, or operations
● Investigate suspected fraud or misuse
● Protect user safety or the public
● Defend against legal claims\

3.7 – Security of Your Personal Data
We use commercially acceptable methods to safeguard your data, including encryption and access controls. However, no system is completely secure, and we cannot guarantee absolute protection. You share data with us at your own risk.

4.0 – Detailed Information on How We Process Your Personal Data

We work with third-party service providers who may collect, store, use, and transfer data about how you interact with our platform. These vendors operate under their own privacy policies and are authorized to use your data solely to help us operate and improve our services.
4.1 – Analytics
We may use analytics providers to track platform usage and performance. These include:
● Google Analytics – Collects traffic data and shares it with other Google services. You can opt out using the Google Analytics Opt-out Browser Add-on or adjust settings on your device. Privacy Policy
● Matomo – A self-hosted analytics tool. Privacy Policy
● Fathom – A privacy-focused analytics service. Privacy Policy

4.2 – Email Marketing
We may send newsletters and promotional emails. You can unsubscribe at any time via the link in any message or by contacting us.
We may use third-party providers such as:
● Brevo – Privacy Policy

4.3 – Payments
If you purchase services on our platform, payments are processed through secure third-party processors. We do not store or access your payment details. Our processors comply with PCI-DSS standards. These include:
● Stripe – Privacy Policy

4.4 – Behavioral Remarketing
We may advertise to you after you visit our site. Cookies or similar technologies may be used by us or third parties to:
● Track user activity and measure ad effectiveness
● Display ads based on your behavior across other sites
● Deliver personalized experiences
You can manage or opt out of interest-based ads here:
● Network Advertising Initiative
● Digital Advertising Alliance
● Your Online Choices (EU)
Services we may use include:
● Google Ads (AdWords) – Ad Settings | Privacy Policy
● Facebook / Meta – Ad Settings | Privacy Policy
● Twitter – Opt-Out Info | Privacy Policy
● Pinterest – Opt-Out Info | Privacy Policy
On mobile, adjust device settings to limit ad tracking:
● Android: “Opt out of Ads Personalization”
● iOS: “Limit Ad Tracking”

4.5 – Usage, Performance, and Communication Tools
We use third-party tools to enhance functionality, support, and communication. These may include:
● Facebook Messenger – Privacy Policy

5.0 – Links to Other Websites

Our Service may contain links to third-party websites not operated by us. If you click one, you’ll be taken to that site, which may have its own privacy policy.
We encourage you to review the privacy policies of any external sites you visit. We are not responsible for the content, privacy practices, or policies of third-party websites or services.

6.0 – GDPR Privacy

6.1 – Legal Basis for Processing (GDPR) We may process your Personal Data under one or more of the following legal grounds:
● Consent: You’ve given clear permission for specific purposes.
● Contract performance: Processing is needed to fulfill a contract with you or for pre-contract steps.
● Legal obligation: Required to comply with the law.
● Vital interests: Necessary to protect your or another’s vital interests.
● Public interest: Related to tasks carried out in the public interest or by official authority.
● Legitimate interest: Needed for our legitimate interests unless overridden by your rights. If you're unsure which basis applies, we’re happy to clarify whether data provision is required by law, contract, or necessity.

6.2 – Your GDPR Rights
If you're in the EU or EEA, you have the following rights:
● Access: Request to view, update, or delete your personal data.
● Correction: Ask us to fix incomplete or inaccurate data.
● Objection: Object to processing based on our legitimate interests or for marketing.
● Erasure: Request deletion when we no longer need your data.
● Data portability: Receive your data in a structured format, or transfer it to a third party (when applicable).
● Withdraw consent: Revoke consent at any time. Some features may become unavailable if you do.

6.3 – Exercising Your GDPR Rights You can exercise your rights by contacting us. We may request identity verification before responding.
We aim to respond promptly to all requests. If you believe your rights were violated, you may also lodge a complaint with your local Data Protection Authority in the EEA.

7.0 – CCPA, CalOPPA, and California Privacy Rights

This section applies solely to California residents and supplements the rest of this Privacy Policy in accordance with the California Consumer Privacy Act (CCPA), California Online Privacy Protection Act (CalOPPA), and the Shine the Light Law.

7.1 – Categories of Personal Information We Collect
We may collect, and may have collected in the past 12 months, the following categories of personal information:
Category Examples
A. Identifiers - Real name, alias, IP address, email address
B. Customer Records (Cal. Civ. Code §1798.80) - Name, address, phone, bank/credit info
C. Commercial Information - Purchase history, service use
D. Internet Activity - Browsing, interaction with our service
E. Geolocation Data - Physical location
Note: Personal information does not include publicly available data, de-identified information, or information subject to laws like HIPAA or GLBA.

7.2 – Sources of Personal Information
We collect personal data:
● Directly from you (forms, purchases, messages),
● Indirectly (browsing behavior),
● Automatically (cookies and tracking tech), and
● From third-party vendors (analytics, payment processors, advertising partners).

7.3 – Business or Commercial Uses
We may use or disclose your personal information to:
● Provide and support our services,
● Process transactions and user requests,
● Prevent fraud and ensure security,
● Comply with legal obligations,
● Evaluate usage and improve user experience,
● Market and advertise services (when appropriate).
We do not use personal information for profiling, eligibility decisions, or legal judgments.

7.4 – Disclosure of Personal Information
In the past 12 months, we may have disclosed Categories A, B, D, and F to service providers, affiliates, business partners, and authorized agents for business purposes, governed by contracts ensuring confidentiality and data limitations.

7.5 – No Sale of Personal Information
We do not sell or exchange your personal information for monetary or other valuable consideration. This includes all user data, such as contact details, usage history, and identifiers. In the past 12 months, we have not sold personal information as defined under the California Consumer Privacy Act (CCPA), nor do we have plans to do so. We do not knowingly sell or share the personal information of users under the age of 16.
We may share data with service providers and analytics partners to operate our platform, measure performance, and improve user experience, but such sharing is done under strict contractual obligations that prohibit further use, retention, or sale of that data.

7.6 – Your California Privacy Rights
California residents have the right to:
● Know what categories of personal information we collect, sell, or disclose,
● Access specific data we hold about you,
● Request deletion (with certain legal exceptions),
● Opt out of sales of personal data,
● Not be discriminated against for exercising any CCPA rights.

7.7 – Exercising Your Rights
To exercise your rights, please contact us at [insert contact method]. Only you or an authorized agent registered with the California Secretary of State may submit requests. We may need to verify your identity. We will respond within 45 days (or up to 90 days with notice).

7.8 – “Do Not Track” Signals (CalOPPA)
Our platform does not currently respond to Do Not Track signals. You can adjust your browser settings to control tracking.

7.9 – Shine the Light Law (Cal. Civ. Code § 1798)
California users may request once per year information about categories of personal data shared with third parties for direct marketing purposes. To submit such a request, contact us at [insert contact method].

8.0 – Children’s and Minor Users’ Privacy Rights

8.1 – General Children’s Privacy
Our Service is not intended for anyone under the age of 18. We do not knowingly collect personal information from individuals under 18. If you are a parent or guardian and believe your child has shared Personal Data with us, please contact us. If we discover we've collected data from anyone under 13 without verified parental consent, we will delete it. If your country's laws require parental consent for data collection, we may ask for that before proceeding.

8.2 – California Minors’ Privacy Rights (Cal. Bus. & Prof. Code §22581)
California residents under 18 who are registered users of our Service may request the removal of content they’ve posted publicly. To request removal, contact us and include the email linked to your Account. Please note that such requests do not guarantee complete or comprehensive removal, and some exceptions under the law may apply.\

9.0 – Peer-to-Peer Interactions

As a peer-to-peer marketplace, our platform enables users (e.g., hosts and guests ) to interact with one another:
• Messaging: Users may communicate through our internal messaging system. We reserve the right to m onitor or scan these communications for compliance and safety, though we will not do so by default. However, users can report inappropriate or concerning messages, which may then be reviewed by our team.
• Profiles & Reviews: Hosts and guests have public profiles that may include usernames, ratings, and reviews. Content shared in these areas may be visible to others.
• Contact Info: Direct contact information is not shared between users. All communication should occur within the platform.
• Moderation: We do not use automated tools to moderate communications. We rely on user reports to identify violations. We reserve the right to review reported messages and content, and take action — including suspension or removal of accounts — if behavior is found to violate our Terms of Service or community standards.
We encourage all users to report any messages or content that violate our policies. We aim to provide a safe and respectful environment but depend on our community to help surface concerns.

10.0 – Automated Systems and AI Assistance

We use limited automation to improve your experience. However, we do not use AI to monitor or enforce moderation on user communications.
• Recommendations: Automated tools may suggest listings based on user behavior.
• No Automated Moderation or Profiling: We do not use automated decision-making or AI tools to profile users, monitor messages, or enforce moderation rules. Reported content is reviewed manually as needed.

11.0 - Sensitive Personal Data

We don’t ask for or collect sensitive personal data such as health info, biometrics, or religious/political views. If submitted by mistake, we will work to delete it. Listings may show accessibility features, but this is not tied to user data.

12.0 - Data Breach Notification

If a data breach could impact your rights:
● We will investigate quickly.
● Notify affected users without unnecessary delay.
● Inform authorities if required by law.
To report a breach, contact legal@myvenuespace.net.

13.0 - Changes to this Privacy Policy

We may update this policy. If we do, changes will be reflected on this page. We will notify users via email or a prominent message, including a “Last Updated” data, if there are material changes.

Effective Date: September 1st 2025

MyVenueSpace Inc.